New Employee

    Congratulations on your new job and welcome to the University of Saskatchewan (USask), proudly situated on Treaty 6 territory and the traditional homelands of the Metis.

    There is a lot of information to learn about USask and your new role. Our goal is to make you feel welcomed, informed, prepared and supported by providing you with information, tools, and resources you need.


    The Basics

    NSID and Password
    You should have received your Network Services ID (NSID) in your Welcome email or from your department. Your NSID is used as a username to access university computer and network services such as PAWS, email, computer labs and password protected webpages. Your NSID is a unique identifier that is three letters followed by three numbers (e.g. abc123). Once you have received your NSID, then please contact IT at 306-966-2222 to get your temporary password or to reset your password. This password is required to log in to PAWS and your email. 

    PAWS
    PAWS offers Personalized Access to Web Services for students, faculty and staff. PAWS is personalized to you —when you log in you will find information and services specific to your role at the University. The My Employment section (referred to as an app) gives you access to your pay statements, benefits, time reporting and more and you can customize your PAWS account by searching for and adding more apps.

    ConnectionPoint
    ConnectionPoint is a one-stop service centre providing specific human resources, finance and research administrative services when you need them. You can search for information and resources on a variety of university topics or submit a request.

    Pay
    Salaried employees are paid on a semi-monthly basis with each month divided into two pay periods. You can enter hours and submit when you are away from work due to sickness, vacation, and more by selecting Time Reporting in the My Employment in PAWS. Your pay statement can be viewed in PAWS by selecting Paycheques in My Employment.

    Necessary Paperwork

    Complete and return the following forms to ConnectionPoint at their easy drop-off location in the Arts building, Room 258 to avoid delays in pay and benefit access.

    1. Complete Personal Tax Credit Forms

    Income is taxed by both the Province and the Federal Government. The Government of Canada's provides information about Canada's taxation system. In order for the university to determine how much tax to deduct, you are required to complete and return the following forms to ConnectionPoint:

    2. Provide your direct deposit info

    To ensure your first pay is not delayed, you must provide your banking information by completing and returning the Direct Deposit Form to ConnectionPoint.

    3. Complete your Benefit Enrolment

    Coverage and eligibility to participate in benefit plans is based on your job status and/or the length of appointment. If you are eligible for benefits, on your first day of work, enroll in a benefit session that fits your schedule. Benefit sessions are offered every Tuesday. Learn more about getting started with your benefits and attending a session to avoid delay in benefit access and to ensure we have your beneficiary information.

    Tasks

    Ensure you have received your NSID & Password
    You will be provided with your NSID once you begin working. If you don’t know your NSID, you can check with the ICT Service Desk. You can request your NSID if it has not been completed when you start.

    Check and update your Profile  
    To check and update your personal information, login to PAWS and click on your name in the upper right corner. For name changes complete the Name Change Form.

    Employment groups
    Review your Employment Agreement and if your position is within scope of a union, please contact your union for inquiries or member services:

    • ASPA (Administrative and Supervisory Personnel Association)
    • CUPE 1975 (Canadian Union of Public Employees Local 1975)
    • CUPE 3287 (Canadian Union of Public Employees Local 3287)
    • RDOS (Resident Doctors of Saskatchewan)
    • PSAC (Public Service Alliance of Canada, Local 40004)
    • USFA (University of Saskatchewan Faculty Association)  

    Get your Employee ID Card 
    Please visit the uSask Bookstore located in Marquis Hall on or after your first day of employment to obtain your card. Your Employee ID Card is used for general identity verification and to access certain campus services. Learn more.

    Self-Identify
    Self identification is voluntary and data is used for the purposes of developing and designing programs to achieve a representative workforce. Information is only disclosed in aggregate form unless required by federal or provincial authority. Select Self Identification in the My Employment app in PAWS.

    Indigenous/Aboriginal Employee Self-Declaration
    To have an impact on making USask the best place it can possibly be for Indigenous students and their communities, we invite all faculty and staff who have Indigenous/Aboriginal ancestry to Self-Declare.

    Perks
    Take advantage of the many perks available to you including discounts, access to the PAC, Microsoft Office 365 and more. 

    University Policies
    As an employee of the University of Saskatchewan, university policies are applicable to you. Review USask policies.

    Review Occupational Health and Safety Responsibilities

    • Please follow up with your Supervisor or Manager to ensure that a site-specific health and safety orientation and checklist has been completed before you start your normal job responsibilities.
    • Register in health and safety training all new employees are required to complete. There is a basic orientation for all new employees and additional courses may be needed depending on the work you do.
    • Download the free Alertus app. USask uses the app as part of its multi-device emergency alert system to warn the campus community when an emergency situation requires immediate action.

    Sign up for relevant training
    Discuss with your supervisor the available training that is offered on campus that you can or should access. There is training related to teaching, research, ethicssafety, health, IT Security and IT USask Administrative Systems.

    Computer, email and work area

    Setting up your workstation

    Setting up your voicemail
    You can access voicemail through your USask email which enables you to receive messages anytime and from anywhere. View instructions on setting up your voicemail, accessing messages and changing your password.

    Delegate your Calendar access
    If you would like someone to have access to manage your Outlook Calendar (e.g. create meetings; accept/decline meeting requests), you must provide that individual access to your account. View a step by step guide on how to delegate your calendar access. If you need help contact IT Support.

    Set up on-campus and off-campus file access
    Your department or college is allocated a shared file storage space designed for increased collaboration and the sharing of files. Learn how to set up access.

    Get access to administrative systems you will be using
    Talk to your supervisor to find out which systems you will be using and how you can get access.

    IT Security
    Visit itsecurity.usask.ca to learn more about phishing or to learn more IT security tips for keeping your information safe while at work and at home. Forward suspicious emails to phishing@usask.ca or email IT Support Services.

    Getting around and parking

    Getting around campus

     Refer to Campus Maps.

    Getting here and parking

    Driving and parking

    Learn more about Staff/Faculty parking, and apply for a permit. We also have metered and pay lots located across the campus. Please access the Campus Parking Map regarding metered, pay lots, and disability parking spots.

    Public transportation
    The City of Saskatoon transit system provides bus service to the Saskatoon campus. If public transportation is of interest to you, you can sign up for an Eco Pass to get a discount on monthly bus passes for Saskatoon Transit!

    Biking and walking
    Yes, we do have faculty, staff and students who bike or walk to work all year long. Learn more about cycling at USask.

    Food and Attractions

    Attractions and campus services
    Our campus has something for everyone - museums, arts, sports, entertainment and more. Check out our services and attractions.

    Coffee and food
    Check our Culinary Services to find where to eat, get coffee, purchase meal plans or see the daily menu.

    Resources

    Other resources for new employees

    Resources for Faculty and Instructors
    Programs and resources for faculty, instructors, grad students and postdocs that cover topics related to teaching strategies, assessment and evaluation, and other key and timely aspects of teaching and learning.

    Communications Resources - University templates and logo files
    The university's identity and design standards, as well as document or presentation templates, logos, graphics, verbal expression guides and more are available at Marketing and Communications, taking the guesswork out of your day-to-day operational requirements.

    Safety Resources
    Safety resources including programs, courses, procedures and guidelines and assistance are provided concerning occupational health and safety. Our Protective Services unit provides 24-hour assistance with campus safety or security issues.

    Wellness Resources
    USask cares about your well-being and offers support and services to encourage a safe and positive work-life balance and to assist you in achieving optimal health. Our Employee and Family Assistance Program provides free 24/7 confidential support for you and your family members.

    New to Saskatchewan

    First things to do in Saskatchewan
    When you first move to Saskatchewan, there are a number of things you’ll need to do to settle as quickly as possible. Find information about applying for a Saskatchewan Health Card, banking, getting a Saskatchewan driver's license, registering your children in school and more.

    Information you might need

    About USask

    USask is an outstanding institution of research, learning, knowledge-keeping, reconciliation and inclusion. Through the University Plan 2025, USask will be the university the world needs. Over the next seven years we will achieve our vision of contributing to a sustainable future by fulfilling our mission of leading interdisciplinary and collaborative approaches to discovery, teaching and outreach.

    University Plan 2025

    A few of our priorities include:

    Structure, governance and leadership

    Getting Help

    There is a lot to learn about the University of Saskatchewan, key policies, procedures, systems, and processes required to do your job. If you have questions there are people to help you through the process!

    ConnectionPoint

    If you have questions contact ConnectionPoint at 306-966-2000 or connectionpoint@usask.ca or your department contact, who will be happy to help and/or direct your questions to the appropriate person.

    ICT Service Desk

    The Service Desk is here to assist and support you with your IT services.

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