11.1 Authority to Assign Duties
In departmentalized Colleges, duties shall be assigned by the Department Head following consultation and discussion with faculty at a meeting of the departmental faculty, subject to the approval of the Dean. In non-departmentalized Colleges and the Library, duties shall be assigned by the Dean following consultation and discussion with faculty at a meeting of the College or Library faculty. The process of assignment of duties shall be completed by Department Heads by March 31, and approved by Deans by April 30 for the next academic year. No decision on assignment of duties shall be set aside or reversed only because of technical non-compliance with the dates and times established by this section.
11.2 Limitations on Assignment of Duties
Employees are required to perform their duties on a twelve-month basis unless otherwise specified in their letter of appointment or subsequently by amendment in accordance with procedures set out in the Agreement.
The academic year shall be divided into three terms: T1, T2, and T3.
For the purposes of the assignment of teaching duties, with the exception of Instructors and Lecturers, yearly assigned teaching shall be distributed as evenly as possible across a maximum of two terms. One of the three terms shall be designated as a non-teaching term.
- No employee shall be required to teach during their non-teaching term. Teaching classes during a non-teaching term is rewarded with extra compensation in accordance with Article 18.5.1, unless the employee and the employee's Department Head or Dean, in accordance with the procedures specified in Article 11.1, mutually agree to reduce the employee's teaching load at other times during the year on a pro rata basis in lieu of extra compensation.
- With the exception of Instructors and Lecturers, no employee shall be required to teach during T3 more than once spanning a period of three consecutive academic years.
- No employee shall be required to teach off-campus, non-credit or outreach classes, unless employees in a particular department or College have been required to teach such classes as part of their assigned duties as a matter of past practice. Where such duties have been voluntary or rewarded with extra compensation, they shall continue to be voluntary and rewarded with extra compensation in accordance with Article 18.5.1, unless the employee and the employee's Department Head or Dean, in accordance with the procedures specified in Article 11.1, can mutually agree to reduce the rest of the employee's teaching load on a pro rata basis in lieu of extra compensation.
- Teaching assignments for Instructors and Lecturers shall not exceed 30 credit units per academic year.
Except in the case of the terms of a joint appointment agreement under Article 13.9 or an associate membership agreement under Article 13.8, no employee shall be required to teach, perform research, or provide services outside of the employee's department or non-departmentalized College or outside of the employee's field of training or experience, except as may be required in accordance with Article 28 or except as may be specified in the letter of appointment or subsequently by amendment to the letter of appointment mutually agreed upon by the Employer and the employee, and subject to the approval of the Association. The Library shall be regarded as a non-departmentalized College for the purpose of this Article.
The assignment of teaching schedules shall take into consideration the priorities and integrity of academic programs, the constraints of the physical plant, and the individual preferences of employees.
The assignment of duties within the Library shall take account of the full range of responsibilities required for the effective functioning of the Library and the individual preferences of employees.
11.2.6 Hours of Work in Library
Subject to Article 11.4, employees may be required to work at specified times including evenings and weekends provided that, except in emergencies, they shall be given seven days notice of the work schedule.
11.3 Absence from Duties
Absence from duties for less than one month, except in the case of illness, shall be:
- arranged with the Department Head within guidelines established by the Dean in the case of departmentalized Colleges;
- arranged and approved by the Dean in the case of non-departmentalized Colleges;
- arranged and approved by the Dean, University Library in the case of the Library.
Absence from duties for one month or more, except in the case of illness, requires the approval of the Dean, in addition to that required in Article 11.3.1.
Employees shall arrange their vacations with their Department Head or Dean, as the case may be, in accordance with the provisions of Article 19.
11.4 Fairness of Assignment of Duties
Duties shall be assigned equitably among employees of a department or a non-departmentalized College taking into consideration:
- the full range of academic responsibilities of individual employees, including teaching, research, scholarly and/or artistic work, Library work, outreach work, administrative work, service to clinical programs, practice of professional skills, and public service and contributions to academic professional bodies and to the Association;
- the Guidelines for that academic unit developed pursuant to Article 11.5;
- the rank, status (full-time or part-time), and type of appointment (limited term, without term, probationary, or tenured) of individual employees; and
- relevant department, College and university standards for renewal of probation, tenure and promotion.
11.5 Guidelines for Assignment of Duties
Guidelines shall be developed by each academic unit, discussed at a meeting of the faculty of the unit, and ratified by secret ballot. Each employee shall receive a copy of the Guidelines. Guidelines shall be reviewed periodically or at the request of the Dean, and revised according to the same process.
Guidelines shall take into consideration the full range of academic work of employees. Each academic unit shall be responsible for identifying the activities under the following criteria:
- The priorities and integrity of the academic programs of the unit;
- The range of work required for renewal of probation, tenure and promotion, and the changing distribution of workload over the careers of employees;
- The full range of demands associated with teaching, including the nature of the course, course level and its enrollment, the methods of instruction and evaluation. Academic units may consider activities such as academic coaching, counseling, and mentoring, consultation with students, curriculum and course development, supervising academic and teaching assistants, and, where part of a employee’s assigned duties, laboratory demonstration or supervision and tutorials;
- Supervisory work that is part of graduate and undergraduate teaching;
- Research, scholarly, and/or artistic work;
- Administrative work. Academic units may consider activities such as participation in departmental, college and University committees, participation in Association activities, manuscript and grant assessments, letters of recommendation, editorial or executive membership and policy research or writing for the profession;
- Outreach activities;
- Practice of professional skills;
- Public service and contributions to academic and professional bodies. Academic units may consider activities such as service to the outside community, service on the editorial board of academic journals, executives of academic or professional bodies, or selection committees for granting agencies;
- Work performed for other academic units or programs, including associate membership agreements and joint appointment agreements under Articles 13.8 or 13.9.
11.6 Grievance over Assignment of Duties
Assignment of duties is subject to the grievance procedures set forth in Article 27.
11.7 Failure to Perform Duties
Failure to perform duties is subject to the discipline procedures set forth in Article 31.